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useful letters
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Scroll down to view the sample letters or click on the links below: |
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Response to an Advertisement |
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Thank You / Acceptance |
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Acceptance of Job Offer (1) |
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Acceptance of Job Offer (2) |
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Resignation (General) |
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Moving to another company Resignation Letter |
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Waiver of Notice Period Resignation Letter |
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response to an advertisement |
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Dear ………… ,
I am writing in response to your advertisement for an ………… which was advertised in the Yorkshire Post on ………… .
I am currently working as a ………… , but have experience in all aspects of ………… .
You will see from my CV that I have worked in ………… for ………… years and I am now looking to progress my career and move to a position which is more challenging than my current role.
I would welcome the opportunity to attend an interview and to show my suitability for the position advertised.
Yours Faithfully, |
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thank you/acceptance |
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Dear ………… ,
I am writing to thank you for the time you spent with me during my interview for the position of ………… .
I would like to say that I very much enjoyed our meeting and learned a great deal about your organisation.
I look forward to hearing from you soon / starting on the ………… .
Yours Faithfully, |
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acceptance of job offer (1) |
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Dear ………… ,
I am pleased to accept the position of …job title… at …Company Name….
I appreciate the time you spent addressing my questions and acquainting me with the company's impressive ambition, diversity and professionalism.
I understand that my salary will be …Salary and Benefits… , and that I am to report to your premises office on …Start Date… .
I look forward to working with …Company Name… . Thank you for this opportunity to do so.
Sincerely, |
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acceptance of job offer (2) |
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Dear ………… ,
As we discussed on the phone, I am very pleased to accept the position of …job title… with …Company Name…. Thank you for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the …Company Name… team.
As we discussed, my starting salary will be £……… .
I look forward to starting employment on …Start Date… . If there is any additional information or paperwork you need prior to then, please let me know.
Again, thank you.
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resignation |
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Dear ………… ,
It is with regret that I wish to tender my resignation from my employment as an ………… within your organisation.
Therefore I would like to give one month’s notice, effective from today’s date.
This decision is based purely on personal reasons, and is in no way indicative of any dissatisfaction with my role within your company.
I have enjoyed my time working for ………… and would like to thank everyone for the help and support, which I have received.
I would like to wish the company all the best for the future.
Yours Faithfully, |
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resignation - moving to another company |
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Dear ………… ,
As required by my contract of employment, I hereby give you …your notice period… weeks' notice of my intention to leave my position as …your job title… .
I have decided that it is time to move on and I have accepted a position elsewhere. This was not an easy decision for me to make and took a lot of consideration. However, I am confident that my new role will help me to move towards some of the goals I have for my career.
Please be assured that I will do all I can to assist in the smooth transfer of my responsibilities before leaving.
I wish both you and …the name of your current employer… every good fortune and I would like to thank you for having me as part of your team.
Yours Sincerely, |
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resignation - waiver of notive period |
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Dear ………… ,
As required by my contract of employment, I hereby give you …your notice period… weeks' notice of my intention to leave my position as …Job Title… .
I have decided that it is time to move on and I have accepted a position elsewhere. This was not an easy decision and took a lot of consideration. However, I am confident that my new role will help me to move towards some of the goals I have for my career.
I understand that my notice period is …your notice period… weeks but I would like to join my new employer at the earliest date. Therefore, I would like to request that you waive this notice period and relieve me of my duties immediately. Please be assured that I will do all I can to assist in the smooth transfer of my responsibilities before leaving.
I wish both you and …the name of your current employer… every good fortune and I would like to thank you for having me as part of your team.
Yours Sincerely, |
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How to write your own Resignation Letter |
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In most cases, we recommend that you keep your letter of resignation concise, formal and polite. Your name, date, the person it is addressed to, a notice of termination of employment, when this is effective from, and finally, your signature will suffice.
The resignation letter is a formality first and last - you can expect your boss to read it quickly, acknowledge it and then file it away with all the other quitters. However, there may be an occasion when you really, really want to use your resignation letter to tell your boss something else... |
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Letter or Email? |
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It's becoming more common to hand in one's notice by email (we recently heard from someone who had been sacked by means of a text message). This is doubly dangerous because there is a misperception that email is more disposable and therefore less meaningful that a paper letter. On the contrary, emails are simply easier to retrieve at any moment and easier to duplicate. Insults and accusations hammered out on a keyboard and then sent without due care and attention could bring your career and reputation crashing down. |
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